Cross-border e-commerce companies that offer their products to their customers by forming a suitable language for their target audience continue to grow and expand rapidly. Additionally, a constant increase in market shares of these companies brings together some legal obligations. Legal arrangements that aim to protect the rights of the customers in addition to company interest contributes to smooth shopping processes.
E-invoice system accelerates business processes and significantly increases company efficiency. As invoices are carried to the digital environment, data control becomes easier. Cross-border e-commerce billing system that offers a safe usage option is also considered as an impact that increases customer satisfaction. E-invoice operations realized with the electronic transformation process eliminates paperwork. Cross-border e-commerce is among the most preferred systems with incentives and exemptions. Cross-border e-commerce invoice operations that became a legal obligation facilitates companies to incline to fields that will provide competitive power.
Who Can Bill Cross-Border E-Commerce?
While goods exported with customs declaration form are billed in the form of a cross-border e-commerce invoice, there is no need for goods that are not included in customs declaration form to be billed in the digital environment. Senders or companies that use e-archive can bill as an e-archive invoice. Private companies as commercial firms, taxpayers with real, joint-stock companies and a limited company can bill with cross-border e-commerce invoices.
Export invoices that enable organizing goods export invoices with customs declaration form in a systematic manner contain information about receivers as well as sold products. Cross-border e-commerce invoices without sales, good information, and buyer information are not accepted as official documents. In this context, it is important for all companies and personnel that bills e-invoice must follow all the rules in the regulation. If the information that must be on the export invoice is missing, criminal actions are taken against this issue.
How Is Cross-Border E-Commerce Billing Done?
Based on this information, many individuals are wondering the answer to how is cross-border e-commerce billing is done. When companies prepare cross-border e-commerce invoices, they use software compliant with new regulations of Revenue Administration. Transferring invoices to the digital environment make professional software usage mandatory. The receiver section in cross-border e-commerce invoices is filled as the Ministry of Customs and Commerce. Cross-border e-commerce billing can be done in both the Turkish and English languages.
Companies or taxpayers stated above that apply for financial seal via the Public Certification Centre take the first step to use a cross-border e-commerce invoice. When approval is received from the authorized institution regarding financial seal application, companies need to apply electronically to Revenue Administration and use special integration function as an application method. In the next step, a new account is created for eLogo Special integrator status. After creating the necessary account successfully, it is possible to enter orders and purchase units.
Cross-Border E-Commerce Billing Systems That Help Decreasing Company Costs
The following steps include downloading sözleşme.exe file on eLogo system to the computer and install this file. After file installation, a signature with the financial seal is completed. After completing all these processes step by step, the account is activated and related institutions have the necessary signature authorization for cross-border e-commerce invoicing operations.
E-invoice application that helps decreasing company costs can be stored on the e-archive system. All detailed explanations and processes for e-invoicing in exporting and accompanied baggage operations applied by Tax Procedural Law General Communique are in the Ministry of Customs and Commerce guidelines. How is cross-border e-commerce billing is done question is wondered by taxpayers who are authorized to the bill. Since cross-border e-commerce processes are considered as a new application for various firms, questions related to e-invoice are still important.
Send Your Invoices on Digital Environment
Since exporting companies must bill export invoices in e-invoice form, it is important for these firms to know the entire process. If invoices for firms operating in the free trade zone are invoices included in customs declaration attachment, these must be billed as an export e-invoice. If buyers are not e-invoice users and sender companies are e-archive users, senders can send invoices by using the e-archive system. If the sender company does not use an e-archive invoice, that company cannot send the invoice on the digital environment and must bill printed invoices.
In e-invoice that can be sent via the Ministry of Customs and Commerce, tax number must belong to the Ministry of Customs and Commerce. In this case, if buyers in the free trade zone are using the e-invoice system, they can send invoices to the digital environment.
Information Required on Cross-Border E-Commerce Invoices
Freight cost in cross-border e-commerce invoice represents goods transportation cost sold with foreign trade operations and fees paid for transportation services. Freight costs must be paid for the transportation service of any goods send by any transportation vehicle. For legal compliance, some information must be included in cross-border e-commerce invoices.
The unit price of the item and sales price must be clearly written on the cross-border e-commerce invoice. The amount of sales goods must be included in the invoice in kilo, meter or amount. Seller firms also indicate which type of cup is preferred for goods or what kind of packaging system is used. In addition to cup type and variety, the number of cups is among the criteria that need to be declared. Cup number and brands for the goods is added to cross-border e-commerce invoice.
Delivery condition information for sales good and delivery type of this good is an important condition. Payment type for product price and delivery address are included in cross-border e-commerce invoices.
Things to Consider to Complete Your Processes Smoothly
If a purchased good is sent with the airway, this detail must be visible on the invoice. If goods are delivered to the customers via highway, seaway or railway, transportation type must be indicated openly and clearly. The tax office of the seller is stated in cross-border e-commerce billing. The seller company tax number is among the information that needs to be added on the bill for a smooth process.
In addition to the GTİP number, the title of the seller firm is clearly written. If a good is sold to an individual rather than a firm, details like information and account number of that individual must be added to the invoice. When the invoice is canceled in cross-border e-commerce, date and time information for canceling and information about returned goods must be added. When there is a cancellation, procedures for the VAT Refund must be followed.